When faced with civil litigation, enterprises must be in compliance with various
regulatory rules and policies regarding the storage, management and retrieval of electronic data. For example, changes in 2006 to the Federal Rules of Civil Procedure (FRCP) will mean that enterprises must be able to find and produce relevant data for litigation in less than one hundred days.
Compliance policies are also outlined in HIPAA and Sarbanes Oxley to name just a few others. Most enterprises hand off this problem to their IT department to solve but there are many challenges such as:
- High volumes of data that need to be searched. This proves to be costly in terms of time and money.
- Data is stored in disparate locations, sometimes in different geographic areas.
- The ability to do searches quickly and time effectively.
- Secure multiuser access.
- Data Protection, processes for the protection and destruction of data.
- Multiple litigation cases going on in parallel.
Organizations faced with litigation are often asked to produce emails and related information that were sent and received, both within and outside the organization. Typically, organizations issued with a subpoena scramble to get the records and it takes days if not weeks to collect all the information. It costs millions of dollars in many litigations and the ability to produce email information can result in tremendous savings.
The Sonasoft Solution:
Sonasofts email archiving is designed to meet eDiscovery needs of organizations. Sonasoft provides the mechanism to retain information and retrieve it very quickly without the need to spend enormous amounts of time and resources. Even if the users delete the mailbox, an auditor or manager will be able to discover and retrieve relevant email information. Implementing SonaVault Email Archiving software will provide the ability to organizations to face litigation confidently.