Out of the various innovative solutions for businesses today
, electronic data interchange is one of the most effective ones. Electronic data interchange is basically the process of exchanging business documents between companies by the use of computers. In easy language, it facilitates the computer system of a company to exchange information with another companys computer system. This is the easiest and fastest method to exchange information.
The purchase orders included in the computer by the people is processed by a batch of interface programs. The orders are edited by these programs and EDI intermediate files receive these orders. The purchase orders are converted into the EDI standard format so that the software can understand the orders. The translation software can work with some programs. This makes it possible for the receivers computer to read the orders. The receivers computer has now received the orders on the same format. The purchase orders can then be transmitted into a value added network by the modem.
If you go for paper-based orders, the buyer has to wait for 10 to 14 days for the shipment. With electronic data interchange, just one day is enough for processing these orders. Inventory levels can be handled well by faster transaction time. Hence, businesses can have better use of their warehouses and out-of-stock problems can be avoided. Apart from easier and faster communication, EDI also serves as a cost effective and economical solution for lots of companies. It is undoubtedly more reasonable than the clichd methods of document exchange.
The possibility of human error is greatly reduced by EDI. More accuracy can be expected as the processing of documents is automated. Companies can have closer relationship and rapport with other companies through these services. This helps you to have a competitive advantage over other companies.
It is very important to select the right service. You should see to it that you pay a reasonable amount for these services. You should determine your budget first and then approach the perfect service provider according to your specifications.