Electronic Document Management Modules
Electronic Document Management Modules
Electronic Document Management Modules
If your document organisation is disordered and outdated, your business could be suffering significantly and you could be wasting money and missing out on opportunities.
Paper-based systems limit your staff being able to share information and slow things down. Paper-based systems also leave your business open to security risks such as loss, theft and damage. Any of these catastrophes could seriously threaten your business continuity.
An electronic document management system offers a flexible, solution which can be adapted and grown as your business needs develop.
With an electronic document management system, you'll have:
Better control of your business information and documentation
Secure storage and access
The ability to access files from multiple locations
Reduced staff overheads
Reduced IT costs
Protected business information
Adding modules
Good electronic document management systems are designed so that they're easy to build onto, meaning that you can customise the system to be exactly as you want it to be.
Examples of modules you can add include:
Change control Track versions of a document's history so that you can trace back over every change that has been made.
Text search Enable all your documents to be searched for keywords in the text. This includes PDFs, emails and all other digitised files.
Desktop scanning This makes it easy to do your own scanning. Perfect if you have a fairly low volume of documents that need to be scanned regularly.
Integration with Microsoft Office Have your systems configured so that you can save documents, such as Word and Excel files, directly into the electronic document management system.
Scanning in bulk - Using specialist document management software, large numbers of documents can be scanned in bulk and stored in the document management system.
Server synchronisation It is possible for files to be accessed, using a central cache, on a local network. This reduces risk and ensures maximum data security.
Digital signature - You can sign' any document digitally, using internationally recognised industry standard certificate services.
Link with other applications You can link with other business applications such as SAP, Sage and Oracle.
Compliance As long as they are used in conjunction with good company policy, EDS systems can enable simple, cost-effective compliance with BS BIP0008.
You can also have your EDM system set up to automatically check for compliance. Alerts can be sent to the relevant people in your company to prompt them to check any potential instances of non-compliance.
Legal reporting You'll be able to compile any requested disclosure information quickly and easily, reducing stress and the time you spend searching for this information.
Empower Your Child With Summer Fun Safety Tips! Power Tool Safety Kit To choose the right safety glasses for us DayTradingRadio (Alternative) DayTradingRadio $$$ Exercising at Home - Bodyweight Circuits For Cardio Radiology Technician Jobs: Start Your Radiologic Tech Career Now Podcasts - Personal Radio For the Lots Reasons To Choose DSC Home Security For Your Family's Safety Garden Lighting - Important Safety Tips to Remember Icom Car radio Gear The Perfect All Mode Transceiver Obtainable at Icom America Inc Electronic Business: New Mantra for Commerce IPV6 speed soon share the opportunities of electronic information re-IPV6, electronics and information sector - electronics industry Home Security Includes Fire Safety