Expense Report, Software, Business Expenses, Expense Management, Expense Reimbursement

SutiExpense is an easy to use web based solution that automates the entire Expense Management process

. It helps reduce processing and auditing costs, improves adherence to policies, compliance to regulations, and significantly reduces reimbursement cycle times.SutiExpense provides flexibility for companies to configure rules, policies, and functionality that meets their specific requirements.Expense Report Management is the process of managing the entire procedure of filling, submitting, approval, reimbursement and analysis of travel-related expenses of employees. Thus, expense report management includes four activities namely reporting, reimbursement, compliance and analysis. Reporting includes the process of preparing the expense report form, its submission to the concerned approval authority and obtaining all the management approvals for claiming reimbursement. Generally, most companies provide an online facility to their employees for completing the expense report form.

Once the report is forwarded to the approval department, it will be reviewed as per the travel policies of the organization. Then the report is forwarded to the finance department for the grant of funds for reimbursement. The next activity in the expense report management is payment of expenses by the payroll department. The reimbursement amount could be electronically transferred by the company to the corporate bank account of the employee. Afterwards, the payroll department scans the original receipts submitted by the employee to produce them during audit time. Then, the immediate activity of analysis of the expenses follows. The finance department, together with other departments, sort out the expenses of employees during their visits to identify the wasteful practices involved. Accordingly, they will improve their negotiations with airline companies, hotels, road transport agencies, etc. The foundation of the expense report management system of an organization is strict insistence on the timely, accurate and honest submission of expense reports. Moreover, web-based automated expense report management tools quicken the filing, approval and reimbursement processes of companies, without resulting in any errors and chaos. The software tools like Ceridian Expense Manager and Expense Management Automation (EMA) allow the companies to review and analyze the visit expenses of the employees. They will enable the companies to trim their costs involved in expense report filing, approval and compliance activities of the expense report management and also deliver the rapid reimbursements to the employees. Even employees find it very useful to complete online report forms provided by these software tools.

SutiExpense is an easy to use web based solution that automates the entire Expense Management process and reduces processing and auditing costs, improves adherence to policies, compliance to regulations, and significantly reduces reimbursement cycle times.Automating the Expense Management process eliminates manual processing tasks, paperwork involved, time delays in filing and processing Expense Reports, and reduces the possibilities of fraud.

Automating the Expense Management process eliminates manual processing tasks such as paperwork involved, time delays in filing and processing Expense Reports, and reduces the possibilities of fraud.

SutiExpense helps increase productivity levels of employees and makes tracking expenses easier for employees and management.

Key features:

Smart Phone: SutiExpense gives you the flexibility to access the solution while you are traveling using the mobile version on your Smart Phone.

SMS text message: Filing of Expenses becomes easier using the SMS option. Now you send details of expenses via SMS to 33903.

Upload Receipts: Receipt management provides flexible options including attaching, uploading from your Smart Phone, or sending via email.

Pre-trip Authorization:

SutiExpense allows you to plan your business trip by creating Requests, adding possible Expenses with estimated values and sending them for approval before you actually travel. These pre-trip approved Requests can be directly converted to Expenses eliminating the need to re-enter the details again.

Import Travel Booking Data:

Import booking data from various travel booking services into your expense report. You can later complete the Expenses by adding mandatory details prior to submission for approval. SutiExpense not only allows you to import travel Expenses but also other Expenses you incur during the stay such as Hotel, Postage, Mileage, etc.

Mobile access:

SutiExpense gives you the flexibility to access the solution even while you are travelling using the mobile version on your Smart Phone. You always have the option to switch to the full version to access the full set of features.

Credit card Integration:

Import data of your credit card transactions into your expense report. You can later complete the Expenses by adding required details before submitting for approval.

Built in Approvals:

You don"t need to have any other solution for Expense approvals, SutiExpense has built-in approval functionality which allows you to define Hierarchies and the Expense will be automatically sent to approvers according to the Hierarchy.

SutiExpense allows you to clearly define roles, expense limits, approval limits, delegate users, alternate approvers and define the time interval when the Hierarchy will be active and applicable.

SMS Expense details:

Filing of expenses becomes much easier using the SMS option. Now you can send details of Expenses via SMS to 33903 and they will be added to a new or existing Expense in your account.

Receipt management:

Receipt management becomes even simpler using SutiExpense as it also allows you to upload receipts from your Smartphones, send via email to receipts@sutisoft.com, add using the Firefox plug-in; or capture using a webcam in addition to the attach receipt option.

Integration with Finance Systems:

SutiExpense seamlessly integrates with various Finance Systems allowing you to export Employee and Expense details in SutiExpense into compatible file formats. Exported data can be directly imported into corresponding finance systems thereby eliminating the overhead of entering the details manually.

Currency Conversion:

Depending upon the Country you choose, the currency and exchange rate will be automatically populated while adding an expense item.

User Defined Expense Types:

SutiExpense supports a variety of Expense Types. For expenses that you are unable to match with existing Expense Types, miscellaneous types can be created to support your specific requirements.

by: Roe

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