Factors To Consider When Booking Conference Rooms Hampshire

Factors To Consider When Booking Conference Rooms Hampshire

Many organisations simply don't have the space within their corporate premises to house meetings and conferences on a large scale. Others would prefer to impress delegates with the hospitality offered by local venues rather than holding business events in-house. Either way, before you book conference rooms Hampshire there are several factors you need to consider:

1) Numbers - your first consideration should be the number of people you need to cater for at your corporate event. It is best to have an idea in mind before approaching your conference venues Hampshire as some will clearly be beyond consideration if they cannot house the numbers you need. Bear in mind that too few people rattling around a large venue could portray a badly attended event whereas too many people squashed into a small room screams of poor organisation.

2) Layout - the layout you require for your conference may be the deciding factor when choosing a suitable venue. You may choose a theatre style layout for a seminar, a banquet-style layout for an awards dinner or more informal and flexible layout for whole-day events but whatever you choose make sure your venue can accommodate your requirements.

3) Facilities - depending on the type of corporate event you are planning, you will need access to various facilities such as a bar for evening or lunchtime events, disabled facilities and access and equipment such as a big screen, projector and internet access for presentations and seminars.

4) Catering - most business functions will need to include refreshments at some point in the proceedings so you will need to ensure that your chosen conference rooms Hampshire can offer catering facilities. Some venues may allow you to organise your own outside catering but this may mean you pay more for the room hire itself. The cost of refreshments will depend upon the type of catering you require - for example you could opt for a sit down meal for an evening awards ceremony or a buffet lunch for a daytime conference or seminar.

5) Music and dancing - ok, so you wouldn't expect to dance on the table tops in the middle of a formal conference, but many evening business functions do involve music and dancing so if this is a prerequisite of the event you are planning make sure your conference venue can provide the space and sound systems to enable your delegates to dance the night away.

Whatever business function you are planning, from conferences and seminars to award ceremonies or annual gatherings, making sure you get the right capacity, layout, catering and facilities from your conference venues Hampshire will ensure your event goes according to plan.

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