How Faxing Has Made Doing Business Easier
How Faxing Has Made Doing Business Easier
Not many people in the working environment can remember the days before the fax machine. Indeed, for the younger working generation, the idea of operating without fax or the Internet seems a completely foreign concept. Most people have become accustomed to the convenience of being able to fax documents. Let's look at a few ways in which faxing has made doing business that much easier.
Greater Portability of Documents
Being able to send documents by fax saves both time and money. Before the advent of the fax machine, you would have to either mail, courier or hand-deliver documents. All of these methods require a lengthy process and are expensive. Faxing documents instead means that documents can be received by clients in a matter of minutes and you can send off the information to them without having to leave your office or business premises. Today, advances in faxing make it even cheaper and easier to fax documents. Using an online fax system, you can instantly fax off information without even having to leave your desk. You can fax a document you have just typed up and import attachments of other documents to the same fax.
Improved Document Security
When posting or delivering documents, there was always a level of uncertainty as to whether the documents had arrived properly and without being tampered with. You would need to send it via secure or registered post or have the courier sign off on a delivery note. In addition, if you wanted to retain a copy of the document you had sent, you would need to make a duplicate before sending it. With faxing, you can retain a copy of the document you are sending without having to make an additional copy of it. When faxing a document, both the sender and recipient will have a copy of the document. With faxing, there is often less risk of documents going astray or not arriving at their destination. Online faxing provides businesses the opportunity to have incoming faxes routing to specific people in their organization. On the fax server, each user is assigned a unique fax number so faxes can be routed directly to their email inbox. This adds a further enhancement to document security.
More Efficient Work Processes
The more you can streamline a work process, the more efficient you will make your business. Each time you have to stop what you are doing, leave the office for a meeting or travel somewhere to deliver something, it takes productive time out of your day. The more processes you can handle on-site at your offices, the more productive you can be. Faxing is something that has greatly improved office efficiency. The ability to send copies of documents using telecommunications or the Internet is a huge time-saver. Online faxing in particular improves the efficiency of sending information even more. Because employees are linked to the fax server via their personal computers, they can send off a fax without even having to leave their desk. The ability to integrate a faxing system with other word processing and spreadsheet programs means that employees can import and exports documents at the click of a mouse without having to compile hard copy files of the documents.
Improving the Customer Experience
Looking after customers is not a new business idea. It has been a valuable business tool for many decades. However, there are certain business tools that have helped to make the process of looking after customers even easier for your business. In today's modern world, people expect quick responses, instant access to information and high service levels. Business competition has increased and businesses that don't keep up are likely to lose their customers. Faxing provides businesses a tool to be able to send and receive information from customers almost instantaneously. If you want to take the service levels even further, you can make use of an online fax facility that allows you to send documents to customers while you are still on the phone with them. You can do this because you can send faxes directly from your personal computer and do not even have to leave your desk to do so. This is sure to impress your customers and make them appreciate that doing business with your company is a pleasurable experience. This positive customer experience is something that can enhance your company reputation and draw more customers and new business to your doorstep. Customers appreciate when you implement systems that make their lives easier too.
Not many people in the working environment can remember the days before the fax machine. Indeed, for the younger working generation, the idea of operating without fax or the Internet seems a completely foreign concept. Most people have become accustomed to the convenience of being able to fax documents. Let's look at a few ways in which faxing has made doing business that much easier.
Greater Portability of Documents
Being able to send documents by fax saves both time and money. Before the advent of the fax machine, you would have to either mail, courier or hand-deliver documents. All of these methods require a lengthy process and are expensive. Faxing documents instead means that documents can be received by clients in a matter of minutes and you can send off the information to them without having to leave your office or business premises. Today, advances in faxing make it even cheaper and easier to fax documents. Using an online fax system, you can instantly fax off information without even having to leave your desk. You can fax a document you have just typed up and import attachments of other documents to the same fax.
Improved Document Security
When posting or delivering documents, there was always a level of uncertainty as to whether the documents had arrived properly and without being tampered with. You would need to send it via secure or registered post or have the courier sign off on a delivery note. In addition, if you wanted to retain a copy of the document you had sent, you would need to make a duplicate before sending it. With faxing, you can retain a copy of the document you are sending without having to make an additional copy of it. When faxing a document, both the sender and recipient will have a copy of the document. With faxing, there is often less risk of documents going astray or not arriving at their destination. Online faxing provides businesses the opportunity to have incoming faxes routing to specific people in their organization. On the fax server, each user is assigned a unique fax number so faxes can be routed directly to their email inbox. This adds a further enhancement to document security.
More Efficient Work Processes
The more you can streamline a work process, the more efficient you will make your business. Each time you have to stop what you are doing, leave the office for a meeting or travel somewhere to deliver something, it takes productive time out of your day. The more processes you can handle on-site at your offices, the more productive you can be. Faxing is something that has greatly improved office efficiency. The ability to send copies of documents using telecommunications or the Internet is a huge time-saver. Online faxing in particular improves the efficiency of sending information even more. Because employees are linked to the fax server via their personal computers, they can send off a fax without even having to leave their desk. The ability to integrate a faxing system with other word processing and spreadsheet programs means that employees can import and exports documents at the click of a mouse without having to compile hard copy files of the documents.
Improving the Customer Experience
Looking after customers is not a new business idea. It has been a valuable business tool for many decades. However, there are certain business tools that have helped to make the process of looking after customers even easier for your business. In today's modern world, people expect quick responses, instant access to information and high service levels. Business competition has increased and businesses that don't keep up are likely to lose their customers. Faxing provides businesses a tool to be able to send and receive information from customers almost instantaneously. If you want to take the service levels even further, you can make use of an online fax facility that allows you to send documents to customers while you are still on the phone with them. You can do this because you can send faxes directly from your personal computer and do not even have to leave your desk to do so. This is sure to impress your customers and make them appreciate that doing business with your company is a pleasurable experience. This positive customer experience is something that can enhance your company reputation and draw more customers and new business to your doorstep. Customers appreciate when you implement systems that make their lives easier too.
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