Increase Small Business Efficiency With Voice Mail To Email

Every business owner has a to-do list a mile long

, and setting time aside to listen to and answer all of your emails at one time is not efficient. That's why voice mail to email is a great option for all sized businesses because you can get your voicemails delivered direct to your inbox. Voicemail delivery services will send all of your phone messages to your inbox as text and/or a sound file. This way you are able to read your voicemails as an email or listen to them over your computer using a media playback application. The greatest benefits of using this type of service are that you can increase efficiency and improve the overall competency level of your business.

Get Messages Anywhere

Gone are the days of needing to wait until you get back to the office to check phone messages. With voice mail to email delivery, you can check your voice messages anywhere you have access to your email. You can conduct business in a coffee shop or on an airplane, as long as you have email access. If you use your mobile phone as your business phone, having voicemail delivery is great in case of an emergency. If you misplace your phone, leave it at home, or end up with a dead battery and no way to charge it, you can still get all of your messages by checking your email. Voice mails are delivered within minutes, sometimes seconds, after being received.

If you run a business with multi-phone lines and something happens to your main phone system, you don't have to scurry around trying to figure out a backup system for answering client calls. You can have the calls redirected to a direct voicemail line and your employees or administrative staff can organize and file the messages according to client and importance. By having messages delivered to your email box, you reduce the risk of business setbacks due to technological failures.

Voice Mail to Email Allows You to Multitask

One of the greatest skills a businessperson can have is the ability to multitask. With message delivery services you can check your voicemail while speaking on the phone with another client, read your voicemails on your mobile phone while in a meeting and work on a project without worrying about answering the phone.

Since email lacks emotion, the voice mails will also be delivered as a .WAV file so that you may listen to them over your computer or mobile phone. This works great if you don't currently use a mobile phone as your main business line and your voicemails are rerouted elsewhere. By being able to listen to your messages, you can hear urgency, confusion, anger, and happiness in your client's voices, which can affect how quickly you respond to them.

By utilizing voice mail to email, you can also archive all of your voicemails in a saved file for future reference. Your clients will appreciate how quickly you are able to remember their past correspondence, and only you know that you have all of them displayed in front of you on the computer screen. If you aren't currently using a voice mail service, consider speaking with your business advisor about how it could benefit your business.

by: Brandi Armstrong

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