Is There A Doctor In The House?

Medical records are possibly one of the most important forms of confidential data

. With such vital information keep within them, it is crucial that they do not get lost, stolen or damaged as the repercussions could be great. The ability to manage and maintain medical data is a vital process and one that must be adhered to if a hospital or surgery is to work correctly. There are several reasons why appropriate document management is necessary in a medical environment, if you are considering implementing a document management system in your business it is definitely worth taking a look at.

The basic need for organisation in a medical environment is obvious. If a patient is in need of emergency medical care, their records are the most crucial tool that medical workers will use. Information about allergies, past conditions and current treatments will be within the records along with basic information such as a patients name and address. Imagine if these records were to be lost, it is not an overstatement to say that a patient's life may well be in danger. With appropriate document management tools you can ensure that all of your records are stored electronically in one place, with the hard copies of the records safe and secure in an offsite location. By taking control of your documents in this way you can ensure that information can be accessed when you need it.

Many documents are bound by law to be stored for a specific amount of time before they can be destroyed; this includes legal documentation, contracts and medical records. If you are requested to produce a piece of information you are then bound by law to adhere to this and present the document ASAP. Failing to do so will breach the Freedom of Information Act and leave you business in unnecessary trouble. With a document management system you can ensure that your documents are protected in a safe environment until they are needed. Many companies offering document management services place all information in sealed, archived storage containers that are then bar-coded ready to be accessed when needed.

Medical records are extremely important and deserve to be organised and maintained to the highest standard. By placing your documents in the hands of a document management company you will get the assurance you need that your documents are fully protected. Why run the risk of the damage that lost medical records can do to your business.

by: Dan Jo

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