Just starting up your business; or changing your invoices? You need a service invoice template

Just starting up your business; or changing your invoices

? You need a service invoice template

Your office stationery or online presentation of documents sent needs to reflect your organization as being a professional one. Before the advent of e-mail and online invoices and payments, a sensible business owner or service provider would have had a printing company generate his or her office stationery and documents such as invoice books and receipts.

With so much business being conducted online, it now makes sense to use e-mail friendly documents. If you are a service provider, you know that your invoices, unlike sales invoices, need to reflect a charge for hours of work undertaken. There are many companies online which will offer a free service invoice template for your adaptation and use. These documents simply require a little time to download and customize by adding your company name and logo and any tax details you require.

Do your homework properly and decide carefully whether you are going to generate Word or Excel documents for your use. Google spreadsheets are a fairly new concept and are quick and easy to use. Practice caution however and remember that once you have numbered and generated your month end invoices the amounts charged should be transferred to your accounting section or package to ensure that you know at a glance who owes you money and who has cleared their debt.

Due to the importance of keeping track of payments and creditors, it is probably best to purchase an accounting software package from a reputable supplier. Most of these companies will set up the program for you, train your book keeper and they also provide customizable office documents for your use, including of course a service invoice template.

Your office staff must make sure that you have copied and numbered your invoices, so the original invoice is not used and then typed over for the next customer. The numbers and dates on the invoices when they are issued must be saved properly onto your accounts receivable page for your book keeper to track payments and receipt these payments.

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