Moving Boxes That Fit Your Business
In this tumultuous business environment, relocationespecially of office operationshas become almost expected
. There is never enough time to get organized and harried office managers can never seem to find willing assistance. If you are faced with an office move, its time to consult the experts. Lots of service firms can help; it is just a matter of knowing what you need and turning it over to them. If you are the type who must know about all the details, at least let them provide checklists, boxes, and the muscle to get it done.
The first thing to consider when planning a business move is to inventory what must be relocated. The obvious items include furniture, files, and computer equipment. But there are many elements that you need to support your operation that may not be so obvious. Make sure that every business department makes a good attempt to contribute their needs. At this stage consult professional removal firms who can provide suggestions regarding the things to consider. These elements include simple things like office plants, and complicated elements such as your LAN and computer peripherals.
Moving containers are a very important part of your relocation. Once you have made an inventory and a list of all of your equipment and other items, you must decide how they will be packed safely. Constructed of reinforced cardboard, plastic, or wood, moving boxes now are available in many sizes and configurations. Wood containers are usually employed for a large, delicate piece of equipment; wooden boxes are likely steel-reinforced, and will not be used again. Plastic is an attractive alternative because these cartons are sturdy, totally reusable, often fold flat for storage, and can be cleaned when needed again. The familiar cardboard box has been improved and specialized so that it is a reliable option for many uses.
Before selecting moving boxes you should have all of your equipment measured. Many removal firms can modify their boxes to fit your pieces. Electronic items especially must be protected. To pack them, first have your IT department stabilize hard drives and otherwise prepare to move. They must make sure that all the cables and cords for each piece are packed together. It is best to mark the equipment boxes so that all peripherals are labeled to make reassembly easy. If office staff, not IT people, will be reassembling, consider labeling each cord and cable. (Or even color coding.) It may be insulting to some, but will make things go quickly for others.
Paper is voluminous but easily packed. For files also stored in cabinets, it is easy to just secure the drawers and have them moved intact. BUT, make sure that you have keys for every single cabinet! Before packing other paper items encourage all workers to purge unneeded documents. Make a heavy-duty shredder readily available, and remind everyone that they dont need to hold onto a lot of that paper. If you have a records procedure, this is a good time to make sure that all records are sent off-site as soon as possible. Select good strong boxes for your files; un-reinforced boxes can shift in transit and split.
Specially sized moving boxes are available for packing items such as notebooks; charts, drawings and maps; photographs; and books. If the office does use a lot of books, look into special carts that are designed to hold them without putting them into boxes. Books are heavy, so consult your removal firm about ideal box sizes.
When packing boxes one thing to remember is that there should be no empty space around your items. Extra space will allow the contents to shift, and will likely damage even paper files. Alternatively, dont overstuff. Make sure that the packers have proper supplies. Bubble wrap and packing paper will help make the chore more efficient.
The last thing to get done is the labeling of the moving boxes. Its an important element of a move that often is neglected because the packers just want to get on to the next box. Set up a labeling scheme before anyone starts, and impress upon them that it is important.
If you consider all of these elements, and plan well, your office move will be less stressful. You probably wont get praise for your efforts, but at least you wont get so many complaints.
by: Beant Bajwa
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