Obtaining an Air Conditioning Certificate - A Guidance!
Obtaining an Air Conditioning Certificate - A Guidance!
If you control the operation of an air conditioning system affected by these
Regulations, it is your responsibility to:
ensure an Air Conditioning inspection has been done in accordance with the requirements
and timetable of the Regulations
keep the most recent inspection report made by an energy assessor
give any inspection report kept by you to any person taking over your
responsibilities with respect to the control of the air conditioning system
If you have taken over control of an air conditioning system from 4 January
2011 and you haven't been given an inspection report, you must ensure the
system is inspected within three months of taking over such control.
The person who controls the operation of the system is the person who
controls the technical functioning of the system, not someone who does
no more than adjust the temperature.
The owner of the system will usually control the operation of the system even
where day to day operation is contracted out to another. Where a tenant
takes total responsibility for a building and its services (e.g. full repairing and
insuring lease), then the tenant will control the system.
Where the operation and management of the system is carried out on a dayto-
day Facilities Management basis, or a servicing company provides routine
servicing and maintenance, the contract may specify the FM or servicing
company as the controller of the system with responsibility for ensuring that
inspections are carried out. Depending on the terms of such a contract the
FM or servicing company may accordingly become responsible under the
regulations also. Even in such cases, however, the landlord or tenant retains a
parallel duty to ensure the air conditioning inspection has been done.
Where air conditioning systems are installed locally by a tenant, the
responsibility will lie with the tenant as they own the system.
An energy inspection of an air conditioning system must be carried out by
an accredited energy assessor who is a current member of an approved
accreditation scheme. The appropriate methodology is as described in CIBSE
TM44 or equivalent.
The energy assessor must provide a written report of the inspection to the
person who has control of the operation of the air conditioning system as
soon as practicable after the inspection.
Government approved accreditation schemes control the quality of air conditioning
inspections by ensuring energy assessors are competent and
possess the appropriate skills to conduct energy assessments. To become a
member of an accreditation scheme, energy assessors will need to:
demonstrate their competence, either by having a recognised qualification
from an awarding body or approved prior experience and learning
equivalent to the National Occupational Standard requirements
maintain appropriate professional indemnity cover
update their skills and knowledge regularly
participate in the accreditation body's quality assurance procedures
abide by the scheme's advice and guidance
Approved accreditation schemes for energy assessors for air conditioning
can be found on the Department for Communities and Local Government
website at www.communities.gov.uk/epbd.
The assessor's report should be kept in a safe place so that it can be used to
inform subsequent inspections. It is recommended that the inspection report
should be kept in the building log-book, together with ongoing maintenance
and/or energy records
More recent buildings may already be provided with a building log-book
satisfying the requirements of Part L of the Building Regulations to provide
the owner with information about the building, its fixed services and their
maintenance requirements. The CIBSE Log Book Toolkit provides guidance
and a template for the preparation of the log book, and also on its subsequent use by the building manager. The building log-book would be
the most suitable place to keep records of the air conditioning inspection,
together with other such inspection results e.g. F Gas inspections. Where
a log-book does not exist, it would be useful to begin a fi le to keep these
records.
The information that would be helpful to keep in the building log-book, or in
a separate fi le if a formal log-book is not available, includes:
the preparatory details as listed in Sections B1 (simpler packaged systems)
or C1 (more extensive and centralised systems) of TM44
a copy of the inspector's full signed report from the air conditioning
inspection
the recommendation report and any data used to prepare an EPC for the
building (if one has been required)
the advisory report produced to accompany a DEC if one has been
required
the reports from any other regular inspections (such as inspections for
refrigerant leakage) involving the building's air conditioning or heating
systems
This information can then be provided for subsequent energy inspections,
and the time needed to carry out such inspections can be minimised.
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