Online Meetings Overcoming Obstacles To Simplify Business Communications

Businesses need their operations to run smoothly in order to maintain their leading

position in the market, and proper communication infrastructure is crucial for this. Online events have come forward as the powerful tool for conducting a live meeting with thousands of remotely located professionals using just the Internet. Thus, it comes as no surprise that organisations across Australia have adopted this solution to address the issue of geographical dispersion between collaborators, often located across the breadth of the country. It is a well accepted fact that the future of business communications lies in web meetings as users never have to move out of the office, which contributes towards cost savings and higher productivity.

However, the rejection rate of a web meeting can be quite high among new users as most people tend to stay away from new technological developments. This rejection can stem from inconvenient scheduling of the meeting, unavailability of few group members, inability of the attendees to cope up with latest technologies or lack of collaboration tools. Many people can even move away from the convenient virtual conferences as they believe it would lead to lower face-to-face interaction between the business associates. However, most of these concerns are unfounded.

Since the communications between Australian organisations are largely centred on companies located within the country, the problem of scheduling an online event between participants located in different time zones does not arise. Therefore, most of attendees can participate in the event irrespective of the time; even if some of them are sick, they can log on from their homes. They do not require any special software or plug-ins to attend the online meeting, as an up-to-date browser is the only requirement. Since Australia has the second highest number of Smartphone users in Asia Pacific region, the country has a huge mobile workforce. Therefore, the advanced conferencing solutions available in nation provide full support to mobile devices, such as tablet computers and Smartphones running on Android, iOS, Windows Phone 7 and Blackberry OS.

The lack of sufficient collaboration tools is now a thing of the past as the new remote conferencing solutions come with a host of features. These include file and document transfers, desktop sharing, provision to host online presentations, and conduct brainstorming sessions using whiteboards and annotation tools. Nowadays, video calling has also become an indispensable component of the online meeting suite, as it empowers users to maintain visual contact with their associates, thus eliminating the concerns about lower interaction with their colleagues and counterparts. Moreover, all these benefits of web events are not limited to the large enterprises, as the Software-as-a-Service (SaaS) model ensures that these can be scaled to suit the ever-changing requirements of small and medium organisations.

by: Yank Dines

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