Our Sap Training Consists of "Why" To Do Well Determined Sap Functions On The Contrary Of "How" To Do Them

Our Sap Training Consists of "Why" To Do Well Determined Sap Functions On The Contrary Of "How" To Do Them

Good training material shouldn't only make clear "how" to do certain functions, but they should also make clear "why" to do certain functions. Teaching the "why" helps trainees learn the methodolgy and process behind the "how," and makes for a better learning experience.

A small number of teachers or preparing materials have understood this. They have concentrated on "how" to do certain functions but in the process have not explained the rationale behind using them. This makes the whole SAP training less effective, creating a group of trainees who know how to automatically go through the motions of performing the functions, but lack an in-depth understanding of the root of the function concepts. When the novice is assigned to realize a SAP project this generate problems, as he may be appreciated as an inexperienced consultant by the end users and also the project team members for failing to define the accurate concepts of a function.

Think of it like this: A car salesman make clears to a new car buyer that every 3 years he should change the car's tires. Neither the car salesman nor the car buyer is concerned with *why* the tires should be replaced every three years... although the car salesman probably knows the reason for this is because the car tires will typically get flat by the end of 3rd year with average driving. But, he does not bother to explain this in detail to the car buyer. The danger here is that if a car buyer uses the car more often than usual, the tires may wear out sooner than three years. On the other hand a more experienced salesperson would have given a more appropriate explanation that a tire should be replaced when it is damaged, looks like it may have a hole, etc. This clarify a more reasoned process in reverse to just a hard and fast rule. Similarly in our teaching materials we emphasize more on the concepts and the need to do particular functions contrary to just bringing out on how to perform particular functions. Furthermore, there are many SAP specific functions which are not used in other applications or outside of the accounting business world. These functions deserve a good explanation as to why SAP uses them.

A good example of this is the usage of "Special GL Indicators" in SAP. This term is not known outside of SAP world, but SAP requires these indicators for a valid reason. Let's look at how SAP official documentation describes about this function below :- "Special G/L transactions are special transactions in accounts receivable and accounts payable that are displayed separately in the general ledger and the sub-ledger. This may be necessary for reporting or for internal reasons. For example, down payments must not be balanced with receivables and payables for goods and services. Consequently, they are treated as special G/L transactions in the General Ledger (FI-GL) Accounts Payable (FI-AP) and Accounts Receivable (FI-AR) application components." - Excerpt from SAP official product documentation.

Review the statement carefully. How much do you know about "Special G/L transactions" by reading through it? Although you likely read the above statement several times, it is likely that you still do not understand the actual purpose of the special GL indicator. This is the inherent shortcoming of SAP documentation because it is written for experienced consultants who have prior knowledge of SAP. It is because of this we have made our explanations easy to understand and straight to the point. To understand what we mean, read the following example on how we will bring out the same Special GL Indicator concepts in our instructing language : "A Special GL indicator is something like a switch which can be switched on to post the transaction amount to a different GL account contrary to the default GL account, which is linked to the customer or vendor codes. For example if GL account A is linked to a customer, then if the switch is off, the transaction amount will be posted to the default GL account A. Alternatively, if the switch is on, then the transaction amount will be posted to GL account B. The main purpose of the special GL indicator is to redirect the posting amount to an alternative GL account on the contrary of the default GL account of the customer."

You will get the idea of the above statement is much easier to digest and understand than the SAP's own statement. This has made our preparing videos very user friendly and understandable by novices of all sort of background.

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