Should Small Businesses Outsource Their Payroll

Outsourcing is a process where a company will choose to pay a specialized third party to manage specific work functions

. For small business owners, outsourcing can prove to be a valuable asset in providing payroll management assistance as well as accurate records and detailed reports.

Payroll outsourcing allows a small business to concentrate on its core responsibilities while payroll services are handled efficiently. This can lead to improvements in operations, customer service and sales.

Payroll Outsourcing Services

Companies that specialize in payroll outsourcing provide numerous valuable services. Among these include:

* Tax Remittance: Payment of all the required federal, state or local payroll taxes on time and with guaranteed accuracy.

* Direct Deposit: The employee's paycheck is deposited into their individual account precisely on the predetermined day.

* Tax Changes: Any alterations in federal, state or local payroll laws and regulations are promptly implemented. * Payroll Reports: Accurate and detailed payroll reports are usually available online 24/7.

* Form Generation: Employees and independent contractors are supplied annually with W2 and 1099 forms.

* Pay Stubs: Automatic creation of both hard copy and digital employee pay stubs.

* Payroll Data Security: All payroll data is securely encrypted to ensure privacy and safety.

The Many Outsourcing Advantages

Small businesses can benefit substantially from using a payroll services company. In addition to the convenience, outsourcing payroll can provide significant cost savings when compared to a full time employee or dedicated department. In fact, studies show that savings can be as high as 40% per employee in some instances. Overall payroll costs become fixed and only increase as the business grows.

Reliability and timeliness are extremely important in matters pertaining to payroll and taxes. Utilizing payroll services ensures that employees receive their paycheck on the specified day with the exact amount of withholding submitted to the appropriate government entity.

Since meeting payroll is time critical, losing a key payroll employee can result in disruption to the overall business operations. This can occur for a variety of reasons including sickness or attrition. Outsourcing payroll eliminates unwanted distractions and helps guarantee that payroll functions will be smooth and consistent.

Payroll is a relatively complex process and the typical small business owner is usually not well versed in the intricacies of tax law. The time involved in learning payroll management is typically better spent concentrating on improving sales and operations. Payroll service providers have years of experience in understanding the associated liabilities and taxes which ensures the accurate completion of accountant ready documentation.

Comprehensive reports from the payroll company will also present the business owner with a valuable tool that can be used for evaluating overall productivity. This information can then be applied to other cost analysis methodologies to help improve profitability.

Explore Payroll Outsourcing

Inaccurate payroll or tax computations can result in bottlenecks that affect every aspect of the operations in a small business. Employees count on paychecks that accurately reflect their net pay and the appropriate deductions. Payroll services management will address every aspect of the payroll process.

by: Jamie Simpson

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