Signature Capture: What Does It Mean To The Modern Business?

When you work in an office that relies on signatures to move documents through the chain

, youre tied to paper, right? Surely you cannot create an efficient, paperless office when you need to collect signatures on paper? How does the process of signature capture work in the digital realm? Can digital signature capture ever be as safe or trusted as traditional ink signatures? Luckily for the forward-facing business that wants to use digital solutions to streamline the organization, there are solutions to the signature problem when documents are managed digitally. The solution comes in the form of a digital or electronic signature. What is a digital signature? In short, a digital signature is the digital version of a traditional paper signature. The digital signature is a unique fingerprint or sign that is linked to both the document and to the signer. The digital signature is the guarantee of the authenticity of the signer. If changes are made to the document or additional material added after the signature, the document is marked as invalid. This guards against forgery and illegal information tampering.

An electronic signature is a symbol, sound, or process that is associated with and attached to a persons record and it is attached to a document when that person wants to sign it. An electronic signature can be as simple as typing a name, but that wouldnt be very secure as there is nothing to stop another person typing the name and pretending to be the user. If there is no additional security like an audio file, a symbol or picture or a process then the electronic signature is not secure.

A digital signature is actually one kind of electronic signature. The digital signature guarantees the authenticity of the signer and is more secure than an electronic signature that has no level of encryption. A digital signature can be relied upon because it is not possible to tamper with a digital signature, alter it, or copy it in any way. Encrypted, secure signatures are adopted by companies that want to remove the need for large amounts of paper documents and help streamline their operations. There is considerable cost involved in paper signatures and digital signature can reduce these costs once the initial investment in the technology has been made. Electronic signature capture can cut your operational costs, automate the documentation process and help protect the environment by cutting down on the use of paper and ink.

Looking for a digital or electronic signature solution? RJS Software Systems is an industry-leading provider of document imaging software, signature capture, management, distribution and security solutions for your business. Visit www.rjssoftware.com to see how you can increase productivity and profit in a paperless office.

by: John val

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