Take advantage of new remote working and collaboration tools in Microsoft Office 2010

Take advantage of new remote working and collaboration tools in Microsoft Office 2010

Microsoft Office 2010 is the latest offering from the US computer giant. Up until now, Microsoft Office 2007 has been used by millions of people and businesses every day. Yet tweaks and adjustments have made it even better, and have opened up a whole new realm of possibility for small businesses. The advantages for smaller companies are numerous and will make a real difference in helping them through the recession. For a small outlay, small business leaders can take advantage of several new features that will make businesses more mobile and accessible.

What has changed? Well take a look at some of Microsoft 2010's improved features:

Better Collaboration Tools

In Microsoft Office 2010 the collaboration tools make travelling from office to office and third party conference calls less important. More than one person can now work on a document at the same time. Several team members in different locations can work on the same PowerPoint, Excel or Word document and see what sections are being edited or created instantly. This makes virtual meetings more effective and staff can get more done when working in different locations, meaning deadlines can be hit quicker, as well as saving on travel costs.

Remote location working is no longer a problem

A new addition to Microsoft Office 2010 is Office Web Apps, which allows you to make minor edits and changes to any Word, Excel or PowerPoint document from any supported web browser, such as Firefox, Safari or Windows Explorer. Changes are automatically saved so you can effortlessly change between the web and desktop as you please, even via a Smartphone.

No internet connection? Then work offline!

Perhaps one of the most useful additions to Office 2010 is SharePoint Workspace, which allows every one of your staff to take SharePoint content offline, and then work on its content without the need for an internet connection. This can be a god send if your company has every suffered from a poor or unreliable internet connection.

Easy to stay organised

The days of employing a specialist filing assistant may be over, as with the all new OneNote you can make everything easily accessible, allowing for more productive and organised multitasking. This is a very helpful programme for those who have very little time to deal with administrative and filing jobs themselves, or find it eating up a large part of the day.

Protection from attacks

Nothing is more important than protecting your files and computer systems from attacks. Office 2010 now includes a protective view feature which can prevent malware affecting your system from suspect email attachments, internet files, as well as in Word, Excel and PowerPoint.

These benefits are vital to small businesses. In a recession, small businesses should constantly be looking at how they can set themselves apart from the competition and show themselves as a more dynamic and progressive company. Having secure protection from malware, being able to work remotely or even without an internet connection are features that will benefit virtually every business which has an IT system.

But for many users the key as to whether Microsoft Office 2010 is worth investing in lies in the improvements to the actual software performance of the popular Word, Excel and PowerPoint. All three, including Access and Outlook, have undergone improvements.

Word 2010

New features allow businesses to gain access to all files from anywhere in the world. You can create top quality documents and collaborate with work colleagues. It is also a lot easier to create and organise documents in Word 2010.

Excel 2010

Excel 2010 has better data analysis and visualisation tools to help you monitor and view data trends. Sharing information is now a lot easier, as you can now upload your files to the web and work on them simultaneously with others. Access to Excel spreadsheets can also be reached via any web browser when on the move.

PowerPoint 2010

There are now more ways to share and create stunning presentations. New and improved video and visual tools are available, and presentations can be accessed from the web via Smartphones, allowing for a greater degree of collaboration and access.

There are real benefits to upgrading to Microsoft Office 2010, with manyspecialist IT support companies recommending it. In the IT world it is important to stay up to speed with the changes and developments in software. By using the best tools, businesses show to customers that they are prepared to invest money in order to improve services to them. An old, out of date system is not a good advertisement to potential clients.

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