Ten Steps To Outsource Your Business
1. Define
1. Define
Begin with recognizing what services you need. What tasks do you need to outsource? Think of what you do and do not like doing. Outsource the latter because obviously if you don't like doing them now, they will end up unfinished. Outsourcing is a advantageous way to go and get those activities finished without any hassle.
To organize this properly, grab a piece of paper and divide it into 4:
"What I do"
"What I do that I don't like doing"
"What I want to do"
"What can I delegate"
Begin with the first column and then move across. You can cross tasks off the second line and then move them to the "Delegate" list. This technique will also help you get a detailed view of the least productive to the extremely productive activities you have.
Many entrepreneurs find it difficult in the beginning. You might not be able to outsource specific segments of the business at once. But that shouldn't be an issue, know that this process needs time.
2. Decide
Next, determine which comes in first in your priority list. Write done all the things that you need to complete and then break down these action steps into simpler actionable steps. This will then serve as a guide for your outsourced personnel.
Likewise, the technical tasks which you might not be very good at can be covered as well. Simply supply information and the outcome you are expecting from them and they'll do the work.
3. Identify
Third, identify. Identify means making qualifications for your outsourced personnel. It's like setting criteria for judging. You should also establish the major duties of that individual the moment he's appointed. Remember, you can only get your ideal candidates through providing specific qualifications.
Listed below are a couple of sample standards you can utilize:
What sort of skill level do they have?
How many hours in a week are they searching for?
What type of qualifications do they posses?
Are they good at speaking in English; can they communicate very well?
Additionally, you have to determine a budget. In the event that the applicant you want asks for an amount above your budget, you'll end up wasting your time.
4. Post Your Job
Now, upload your job online. This is the time that people recognize your existence on the net so it's important to ensure that the document you create outlines all the qualities you require from an applicant. This practice will reduce the number of individuals who are just applying for jobs everywhere. Trust me, place a generic job description and you'll get a whole bunch of unacceptable applicants.
5. Seek
Seek comes in fifth. Seek suggests searching for the perfect match to your job descriptions. You'l get multiple applicants and you may think contracting the first applicant is more convenient. Then again, it's ideal to refer to your job descriptions to guarantee that everyone matches it.
Price is also essential. For the same job, you'll get a price selection from astonishingly low to ridiculously high. So, be thorough, find out the reason why these people charge those rates. Provided that they charge too high, confirm why. Are their services worth it? If they charge smaller than what you have anticipated, verify if the quality level is sacrificed.
6. Sorting through the Applications
Next, narrow down your list of applicants. Have a look at their resumes for past employers. Verify what sort of projects they've completed for those companies. Use this time to evaluate your applicants.
7. Interview
After sorting through your list of applicants, proceed with the interview process. Job interview are always the same, regardless if you'll be interviewing applicants from abroad. However, the only glitch here is, how do you interview an applicant properly? Begin with making interview questions. If you need to, go online for references.
Next, analyze their skill level regarding the duties you plan to assign to them. Ask them to rate on themselves with a scale of 1-10. Don't accept a simple okay.
If you're hiring graphics artists, try to check out their portfolios. Is that the type of work you would want to represent your business?
On a personal note, I also like secure that the individuals I hire can make decisions independently. Nowadays, common sense isn't that common. That's why you need to ask questions and evaluate their answers.
8. Trial Period
Step number 8, give them a try. I myself practice this. I give them a task however I will leave some of the details missing. I want to test if they can figure it out on their own. They must supply solutions to the problems without talking to me every 5 minutes.
This is an ideal technique since we all know that the online world plays host to individuals who falsify their resumes. You must be careful. Validate everything you can.
9. Training
Next step is training. You can use screen capture programs to supervise the work. These tools will help you train according to your preferences. Dropbox is also a great for file sharing. For web based data storage on the other hand, you can utilize Googledocs.
10. Let Go!
We've finally reached number 10, let go. Give your personnel the freedom to work on their own. Don't micromanage or else you'll find that they won't do the work effectively.
That's it, the ten steps in a nutshell to successfully outsource your business.
by: Eric Sonboone
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