The Cost-effective Approach In Preparing For Litigation

More than 70 percent of the total cost exposure during preparing for litigation involves

the review process of assembling, organizing and analyzing data that will be used to support a court case. Lawsuits are expensive but can be made less exorbitant with a managed document review process. Maintaining confidentiality during this discovery phase is also of the utmost priority.

Because the review team is large and complex, an organized system is set up with case management resources reflecting real-time reporting metrics. At any time, team members can check in on the status of how much data has been collected and which documents have been validated. An up to date record is kept of changes that take place to all forms of data being reviewed.

Not much resides in a traditional corporate file cabinet anymore except for perhaps toner cartridges and W-2 forms. Even purchase receipts are scanned into an electronic format. Amassing data that could prove innocence is like trying to catch gnats in a butterfly net. Businesses opting for a managed process for examining materials discover that organization will benefit them greatly.

Corporate offices contain an abundance of potentially admissible support documentation for a court case. Email messages that reside in an inbox, copies of sent messages, and even those in the deleted menu can be considered evidence. Sometimes even text messages can be retrieved and used to support a case. In preparing for litigation, all genres of data are considered.

During litigation preparations the document review team will make efforts to communicate thoroughly with the client with regards to the methods of data storage. Modern companies will often have information relevant to the case stored on personal computers, laptops, on cloud-servers, and even smart phones. Pertinent data could be missing if the client does not full disclose all data storage locations to the discovery team.

Management systems matrices are mapped out at the beginning of the discovery phase so there is no duplication of effort, nor any path left neglected. Software teams deploy applications that extract data from computer systems while specifically trained lawyers analyze hard-copy data like W-2 forms and paystubs. Together these team-members work in parallel to build support materials for a court case.

In larger cases the defendant might discover there is insufficient space to conduct a thorough review. There might simply be too many documents to inspect and numerous computers needed to deploy electronic discovery software, than can be accommodated in a small office space. Prepared teams will understand the scope of the project and have an offsite space to utilize during the document review stage.

With the majority of litigation costs originating from the organizational phase, managed document review can rein in expenses when a trained team of subject-matter experts works methodically toward producing valid data.

by: cathyhiycks

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