The Importance of I-9 Compliance for University-Focused Businesses

The Importance of I-9 Compliance for University-Focused Businesses

Why Moving To A College Town Can Be Smart

There are many advantages to opening or relocating a business near a university. Whether you own a restaurant, bookstore, or copying service, university students represent a population with free time for recreation, discretionary income and a proven willingness to spend money. During these challenging economic times, the vast majority of college towns have proven themselves to be more economically resilient than other areas.

Another main advantage to doing business in a college town is the large supply of potential employees. College students tend to be willing to work flexible hours. Many of them are also still covered by their parents' health insurance plans, which can save you a lot of money and hassle. Finally, college students tend to be motivated, intelligent and eager to learn professional standards. The high population of such individuals near universities means that you can easily replace employees who leave or fail to perform their jobs adequately.

Why Ensuring I-9 Compliance Is Essential

However, there is one major potential risk factor to consider. Each year, more and more exchange students attend American universities, drawn to the high quality education and world renowned reputation of our schools. Exchange students can make great employees; they tend to be even more motivated, professional and dedicated to achieving success than the average student.

Unfortunately, though, as the number of exchange students has continued to increase, so has the number of incidents where business have been found to be in violation of the federal governments regulations concerning employment verification. Such an incident can be devastating to a small business, necessitating large amounts of time and money spent dealing with legal and bureaucratic systems. Even worse, the reputation and community goodwill that you have worked so hard to build can be significantly damaged.

The Basics of I-9 Compliance

The I-9 form (also known as the Employment Eligibility Verification form) is created by the U.S. Citizenship and Immigration Services. As an employer, you use this form to both ensure that a new employee is who they say they are and that they are legally able to work in the United States. Since 1986, federal law has required employers to make certain that all newly hired employees fill out this form.

In addition, employees must provide documents that prove the information included in the form. A wide range of documents are acceptable for this purpose. These include a passport, driver's license, or current temporary resident card.

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