The Many Reasons To Rent Your Business Technology Equipment

Companies have been leasing office equipment as a matter of sound fiscal practice for years

. With technology constantly changing and the high cost of maintenance being prohibitive on some machines, leasing makes good sense in many cases. Since most leases allow set payments for just one to two years, companies can often negotiate upgrades to the newest models without having to buy a brand new machine.

While leasing equipment has been around for many years now, businesses can now also take advantage of business equipment rental. Slightly different from leasing, renting usually requires no predefined terms, or bank or credit checks. This helps companies get the best equipment available without investing valuable capital over an extended period or waiting for bank approval.

Printer and copier rentals, along with laptops, multimedia equipment and even sound systems rentals can be beneficial for start-ups or businesses with a low cash flow. They also work well when certain types of equipment are used seasonally, or on only a few occasions, such as multimedia equipment required for a seminar. By not tying up valuable resources on a big purchase or a long term lease, rentals allow businesses slightly more accounting flexibility while still staying on top of their equipment needs.

While businesses rentals are useful in an office or retail setting, they can be especially valuable to mobile businesses, or at events such as trade shows. Many businesses now print their own brochures and it certainly can save time and money to print only as many as required for an event such as a trade show, and to be able to supplement a supply that was underestimated at the same type of event.

In most cases, rental companies will deliver the equipment to wherever the client needs it, sending qualified technicians to install, set-up and offer instructions on its use. This allows a traveling business to focus on the task at hand rather than deal with the details of transportation of expensive and valuable equipment. When a trade show is over, the rental company will pick up the equipment, leaving the traveler to catch a flight or deal with other business issues that are more time efficient.

With so many advantages to renting equipment rather than purchasing, it can be easy to overlook some of the potential disadvantages to that lack of contract or ownership. In some cases, rentals could potentially cost more unless attention is paid to the fine print. Copier rental agreements may define the rate based on a per day minimum usage. There may also be a time or distance limit on delivery and/or repair services. Equipment rental businesses may also not always have the type or brand of equipment available when needed, especially if the need arises unexpectedly. Spending time negotiating the right kind of contract from the beginning can eliminate costly surprises on the monthly invoice.

Many companies have turned to renting office machines, computers and multimedia systems for short terms, rather than investing thousands of dollars in equipment likely to become technologically obsolete within two years. By researching what products are currently available and which contract best fits the needs of the company, renting can save businesses valuable time and money.

by: Stephen Daniels

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