Web Conferencing Solutions Considered For 2 Key Reasons

Reason #1: The added value of online communication and collaboration

What is the best replacement to in-person meetings when you are dealing with a limited budget? How can we enable spontaneous, day-to-day, streamlined collaboration on documents, products, or projects over the Internet? When faced with such questions, many companies instantly think video conferencing is the solution simply because it allows you to see who you are speaking to. However, while this can work in some instances, video conferencing limits the ways that you are able to work on documents, conduct presentations, and collaborate with participants.

Sure, you could send numerous emails back and forth, or use an instant messaging service like AIM, but with the restrictions they bring such as the requirement for all users to acquire an account with the respective service these pale in comparison to what web conferencing offers.

On the other hand, with many of todays web conferencing solutions hosts simply download software and then invite attendees into a conference via a link that will direct them to a virtual meeting room. This means there are no required downloads for participants. In addition, the leading providers of web conferencing services offer public chat and private sub-chat functionality to permit multiple participants to communicate throughout the duration of a conference without stalling or interrupting the host/presenter(s).

Reason #2: Desktop/document/application sharing

In a web conference there are two different ways to present documents; they can either be uploaded into a virtual data room on a server, or they can sit on a presenters desktop that can then be published via desktop sharing. Desktop sharing offers more flexibility due to the fact that any type of document can be accessed and edited by participants in the virtual conference room without previous conversion. Nevertheless, if you are planning on sharing your desktop it is recommended that you do a little housekeeping first, so only permitted material is available.

One of the biggest benefits of desktop sharing is that it can be done spontaneously. Even the most prepared and rehearsed host can at times be forgetful, and attempting to upload a document during a conference can be difficult if not time consuming. Or perhaps your meeting goes a different direction desktop sharing allows you to react quickly and professionally by providing the necessary documents on-demand.

Have you been searching for a web conferencing solution for your business? Give one of our professional account managers a call today and let us help you find the ideal solution at the best available price.

by: Andy

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