Which Documents Work In Legal Document Management Software

There are many types of documents that a law firm must deal with on a regular basis

. Using legal document management software will provide you with the tools you need to work your cases with the greatest efficiency. Keeping all of these documents and images in order can be a full-time job, but it doesn"t have to be if you utilize electronic document and image storage instead of maintaining filing cabinets filled with folders, paper files and photographs.

Any documents you receive that are in their paper or digital form can easily be scanned or imported and simultaneously archived and indexed into the software. This will not only save time but also provide you with the ability to transfer your paper documents to a virtual or offsite storage facility and keep your office free from clutter and unnecessary risk of loss or damage to stored files. All of the paper documents will be categorized in the system any way you specify so you can easily find them when it matters or cross reference files when researching correlation.

Much of the correspondence that lawyers receive and send today is already in a digital format. Legal document management software can help you to organize these electronic documents and correspondence more easily. Emails and photographs are commonly an important part of a lawyer"s case. He or she often needs to access and reflect on these types of information in conjunction with legal documents so he can do the best job possible for the client. All of these files can be integrated into a digital document platform so everything is reviewable and workable from one place.

A software is easy to use because of its simple and intuitive user interface. It is powerful not only because of its robust feature and functionality set, but also because it will integrate and simplify the use of various different software your firm is likely to be considering if not already using.

For instance, the word processing software you use to compose documents will allow you to save all those documents to industry standard PDF and import directly into the document management software. The photo database software you use to catalog photographs can export all the images and metadata into the same system as your document management software via standard image files such as JPEG. The third-party file transfer system you needed to share or transport the files won"t be required any more due to the system"s cloud-based platform. This ensures that everything is searchable and filed together so it can be shared and utilized from one place.

You will be able to import, tab and tag your files in the software so it attaches to the relevant case or keyword in the system instantly. This will provide you with an easy way to keep everything organized, centrally accessible and relevant.

Similarly to not needing to transfer files via YouSendIt or the like, complete document management systems will omit reliance on utilizing separate presentation software. With the document management system you can archive, save and tag key files and then customize and save the main interface layout or view for a presentation. This makes one less program you need to master.

Legal document management software allows you to organize your court cases and their documentation in one easily accessed location. Any documents you create on your computer or that are already in digital form, such as PDFs and image files, can be transferred into the system quickly and efficiently. If the documents are in paper form, you will be able to scan them into the system so you can keep everything together. This will help to free up space in your office and make your work as a lawyer easier.

These conclusions make a strong case for law firms that want to stay competitive to consider investing in complete document and image management systems for their organizations. It is likely if they have not already the will soon be up against an opposing firm utilizing similar technologies and the benefit of not waiting too long to advance internally may contribute to positive outcomes.

by: carl freel

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