5 Tips to Make Your Awards Banquets Special

1. Give yourself adequate time when choosing a date for your banquet.

By giving yourself ample time for the event, you will be able to find the best venue for your event as well as the ability to check on dates of other events in the community. This is important because you will not want your event to be overshadowed by another event in the community. You'll also want to have enough time to book any entertainment or featured guest speakers for your event. Having a sufficient amount of time before an event will allow you the ability to compensate for any surprises that might pop up along the way.

2. Set an ample budget for your event.

This is perhaps one of the most important tips next to adequate timing for the awards banquet. From having to cover costs for additional unregistered guests to having to pay more for a last minute change in entertainment or unexpected costs or changes at the last minute. You need to give yourself some leeway in your budget so that you will not be shortchanging yourself or your guests on a memorable event.

3. Reserve a facility that best suits the awards banquet you are planning.

This tip follows tip number two. It is important to shop around different venues so that you will be able to reserve the facility that best complements your style and impressions you want people to walk away with. If you don't give yourself enough time, and a flexible budget, you'll feel hard pressed to quickly choose a quality facility and only leave guests feeling shorthanded. The facility you choose should be one that your attendees will have no trouble finding, have plenty of parking, have sufficient amount of room, staff and food to accommodate your guests, and provide you with the ambiance that reflects the celebratory mood of the event.

4. Hire professionals to help you with the awards banquet.

Don't try to do everything yourself. Consider hiring speakers and entertainers for your event. You don't want to short change yourself and your guests of a successful event. So far, if you've followed tips one through three, you should have a lot of time to pick your date, reserve your facility and menu, and still have enough money in your budget to hire any other entertainment or speakers you may need to hype up the banquet. Think outside of the box when hiring entertainment and speakers. Hire a band that makes people want to dance! Hire a dynamic speaker that engages your audience. Hire a professional graphic designer for your invitations. You never have to limit yourself on fun when planning your awards banquet.

5. Organize the layout of the banquet facility and event.

Be sure to work with the banquet coordinator ahead of time to plan out where the designated tables for the guests will be. The coordinator should have plenty of experience with organizing events and they should share your enthusiasm to make it success. Having an organized layout plan for the event keeps things moving in an organized manner and saves you a lot of stress as the big day approaches.

So, there you have it: five simple tips that can help you with planning for a memorable awards banquet. Happy planning!

5 Tips to Make Your Awards Banquets Special

By: Christine Bobadilla

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