5 ways to Organize your Organization

5 ways to Organize your Organization

5 ways to Organize your Organization

The progression of technology has altered the landscape of the business world. We live in an era of instant connectivity. Markets that once only had to contend with local competition are now forced to deal with the realities of a globalized marketplace. The mom and pop stores of yesterday are swiftly being replaced by megastores. Large corporations place a greater emphasis on leveraging economies of scale that servicing individual customers. The sheer acceleration of the business world is unsettling to many. This open, digital economy has forced companies across the industrial spectrum to focus on efficiencies and organizational advantages to help battle the competition. Given this growing requirement for business optimization, what are some ways you can organize your company to survive in the modern business world?

A company is ultimately the sum of its employees. People drive and dictate success in the business world. Unfortunately, people can also cause the downfall of an organization. In an ultra-competitive environment, think of management as the head and the rest of the organization as the body. While a company must be able to make good decisions to stay alive, it is more important that they can effectively execute those decisions. Companies with top heavy management structures are setting themselves up for inefficiencies. Too many decision makers can actually slow down the nimbleness of an organization. For an efficiency booster, always look to balance your decision makers with enough effective employees who can execute management's vision.

While it sounds simple, focusing on your company's core profit center is an extremely effective way to keep your organization competitive. This notion holds particularly true for small businesses. There is an underlying human desire to be as successful as possible. Our culture looks up to the Richard Bransons of the world who have their hands in a number of wildly successful ventures across a broad range of industries. Unfortunately the desire to emulate this success often causes management to lose sight of their core profit centers. Cash is king, and a company will generally have only a few core cash cows. Any organization looking to streamline their operation should perform a regularly scheduled audit on all business activities. This audit should focus on how all activities relate to supporting the profit centers within the company. As simple as it sounds, this basic management review is sure to catch many activities that stray too far from the cash cow herd. Unless they are critical for a future strategic play, management should look to shed these extraneous activities.

Assets are the tools that enable a company to carry out its job. Like all jobs, there is always a correct tool for the task at hand. A sledge hammer makes for a useless tool if you are finishing a custom cabinet. The same logic applies to assets. An underutilized building or an over-powered, over priced server hosting package can essentially drag down the efficiency of your company. Always look for opportunities to "right size" your assets. Many times finding an asset that better fits the needs or your organization will make it more effective. Consider the case of moving into a smaller office if you have recently downsized your company. Not only is this a change of pace for the employees, but it can physically bring them closer together and help boost collaboration. Just don't make the mistake of leasing a shoe box.

If you are working in a company that has yet to take those first steps into the digital age, here's some basic advice: don't fear your own shadow. Let's face it; most companies today have some kind of computer infrastructure to help support their organization. That said, many companies live by the principle that if it is not broken, don't fix it. This reasoning can have negative implications for an organization that is openly competing with companies willing to look for efficiencies gains through technology. Even the simplest business structures can generally benefit from technology. Basic applications of email, a website or even accounting software can help a company spend more time on their profit center. Even if that profit center is making shoe polish. At this point, customers and business partners expect some level of digital communication from any organization they interact with.

Look to your employees. Companies can immediately boost their competitiveness by focusing on their people. This means hiring. Look to gain competitive advantages by hiring better people for your open roles. Recruiting is a critical process for any growing organization. While often overlooked relative to its importance, recruiting can help grow your company into the lean fighting machine that you dream of. Some organizations realize the benefits of a solid recruiting program. To boost your hiring efficiency, look to implement technology to help gain an edge on the competition. Modern applicant tracking software can help organize your hiring program and increase collaboration between key decision makers. If you want to hire the best and decrease your overall cost for each new employee, recruiting software is a great place to start.

Don't fear change. While the world is moving faster, the greater competition contrasts the increasing opportunities available in the new global market. As long as management focuses on core business processes and constantly keeps their heads on a swivel for efficiency boosters, your organization is sure to keep pace. Remember a lean company is generally a competitive company.

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