Document Storage for a Digital Age

There's no doubt that we live in an increasingly connected digital age

, where communications are dominated by e-mail and mobile phone calls, business meetings are conducted by teleconference, our primary information sources exist on the internet and we use lap tops to store music, photos and important documents.

Nowhere has the rise of this digital age had a greater effect than in the world of business: companies can now operate more quickly and more cost effectively thanks to technological advances of the past decade. Yet despite every business's increasing reliance on technology, in many offices there is still a surprising amount of hard' documentation lying around - in simple terms, that means piles and piles of paper which is not only at odds with technological advances but can also cause a huge administrative headache.

Document storage is a problem for even the most modernised businesses because, although the vast majority of documents are now produced by computer, there is still a sense of security attached to physically printing them out and filing them. Electronic data storage is not always as reliable as it should be, and sometimes it is simply pragmatic and necessary to print soft copies of certain business documents, such as contracts and minutes. Furthermore, in industries where keeping accurate records is crucial for legal purposes (such as accounting or law), a company may have accumulated years and years of old paper data which must be preserved for years to come.

So we cans see that data and document storage is a crucial, but often overlooked aspect of good business practice, and with the tightening of data protection rules and the increasing need to ensure that documents are properly stored and filed (in both hard and soft copy) more and more businesses are turning to companies like Capita Total Document Solutions.

Capita TDS removes the burden of document storage for companies both large and small: they can offer anything from simple archive storage of physical documentation saving filing cabinet space and administrative hassle to fully blown outsourced and web-based document management solutions.

For companies who know that their document storage systems are in a state of chaos but don't know how to approach a fix, Captia TDS is the ideal partner: they will send a team of experienced consultants to advise on the most practical solution, plus they are experts in preserving sensitive or old data. It's crucial not to underestimate the need for sophisticated document storage in our digital age, and finding a partner like Capita TDS can transform the efficiency of your business.

Document Storage for a Digital Age

By: William hoffman

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