Ensuring safety in a business has to be a top priority and it should start from the moment people walk into the building or premises
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Some firms will insist that employees must wear identification at all times and some will need employees to swipe, clock or sign in when they are starting work. This is not a system that can be easily carried out for all visitors but having a visitors' signing-in book at the front desk or reception area can greatly increase the level of security a firm provides.
Many visitor books have the option to tear elements of the page out which means that a badge can also be issued to a guest to be worn all the time they are on the premises. This is an excellent feature which can improve the level of safety in a building and should ensure that any guest can be easily identified. A guest who has no security pass on should be questioned as to why they are in the building.
Some firms may not suffer from intruders but there is definitely a threat posed by either opportunist thieves or someone trying to gain access to premises to carry out some other act of deception. Anything which increases the possibility of detecting someone who should not be in the building has to be of benefit to a company.
Having a clear note of all guests in a building or on the premises is also invaluable if there is ever a fire alarm or emergency. In these situations, it is important to be able to carry out a roll-call of people and this can be easy for many departments whose members work together every day. However, if a guest was working by themselves, was in the rest room or was away from where they should have been when an alarm went off, it should be asked whether they would be taken account of in a head count of people. With a visitor book at reception, their presence will be noted and this should help to ensure that everyone is accounted for safely in the event of an emergency.
Many visitor books provide the option of detailing times and dates when a visit occurred and who the guest was seeing as well as personal information regarding the guest. This should ensure that if anything arises at a later date which has to be double checked, enough information is recorded to allow people to look back and see whether there were any issues. Firms need to ensure that they are protecting themselves from any possible threats, and having a visitor book is a great way of adding another layer of security.