The Right Way To Evaluate Laboratory Specimen Tracking Software

Many businesses, including specialized medical establishments

, laboratory facilities, educational institutions and many more, need to keep track of and manage information involving laboratory specimens. This need has developed in recent times beyond the simple monitoring of individual materials into an expanded resource which manages all aspects of data in the laboratory work space. This handling of laboratory material frequently involves, though not limited to, sample log-in and data; assignment and monitoring; processing and QC; safe-keeping of the sample; and collection of data involving samples into records. When choosing a software to track these multi-level activities, you must think about the following factors:

Beyond Inventory

As stated before, the handling of laboratory data needs to extend outside of pure calculation of inventory. Samples should be able to be tracked by way of storage, form of handling (shipping and delivery, aliquoting, thawing and more), origins and more. Storage type shouldn't be confined to freezers or refrigerator units--tracking must be enabled for shelving installations, cartons, areas, buildings and the like. Workflow tracking should be able to include things like information coming from outside sources as well as interoperability with other systems in use inside the laboratory. An audit trail is another essential element, saving each and every alteration made to your info which includes a username and a date/time stamp. Last but not least, security should be assured through differing stages of permission and access.

Interoperability

As a lab manager, you absolutely need diverse systems to be able to interact smoothly. Your laboratory sample tracking software should assist you to push and pull data files from a variety of areas online or on location to allow for the broadest, clearest picture of your data feasible. On top of that, any Web interface has to be secured by security measures including digital certificates in addition to authorized logins and passwords. The best of all worlds is to utilize software that's been CFR 21 Part 11 certified, or, in other words,, confirmed using the rigid Food And Drug Administration guidelines for software development.

Customization

Since laboratories contrast so much in variety and function, the specimen tracking software you finally choose should be able to be personalized to the workflow of your respective lab. This may incorporate specific data fields (such as default values and categorical values) and validation checks, in which you can be sure that information integrity is shielded. Furthermore, you will want to have the capacity to create reports easily and within customizable parameters. It is a plus if you're able to create such reports on an automated basis to free up staff time and serve as milestones for work in progress.

Data Verification

In a laboratory setting, possessing clean data is extremely important. Tracking software that allows for data normalization along with verification checks can lessen keying goof ups and data inconsistencies which may cost your lab money to solve. Templates that allow for for data to be automatically generated while records are entered or modified or when data is brought in from an external resource can shorten laboratory processes and save you time.

by:Gary Mandela

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