Three Ways To Ensure Employee Utilization

Employee utilization seems to be one of those over-used business terms that poorly describes one of the most important elements in productivity

. The most productive companies in America know that successful employee utilization is an active ingredient in their overall success. When human capital planning is at the top of a company's priorities, they are sure to achieve their goals despite a potentially lean number of employees.

So, what do the most productive companies mean when they say they have impeccable employee utilization? To successfully utilize employees, organizations should consider three elements:

*Each employee should have a detailed job description

*Employee engagement should remain a top priority

*Employees are assigned an amount of work that is manageable and based on their personal capabilities

Despite the complexities that seem to be involved, human capital planning tools have made these processes easier to achieve than one would think.

Each employee's job description should be detailed and thorough. Just because an employee holds a specific title does not always mean that the employee will understand what is expected of him. Setting clear boundaries for employees allows them to acknowledge their goals, and understand what they are expected to accomplish. Employees will be utilized based on their job descriptions, and will aim to be more productive if they know their limitations.

Employee engagement is another major facet when considering how to use an employee to the best of their abilities. Employees who are disengaged are less likely to achieve their goals, and more likely to avoid exceeding expectations. Employees who feel respected and valued will produce double the work that a disengaged employee produces. Personalized assessments are valuable tools that managers can use to better understand how to engage employees.

Not each employee will respond to the same motivators, but a good manager recognizes these differences and works with them to create a productive work environment.

Finally, the amount of work employees are expected to produce is the quintessential element of employee utilization. Workload capabilities are just as diverse as an employee's engagement level.

Organizations need to understand that an employee's workload capabilities do not always directly correlate with their intelligence or activity levels. Each employee can handle a certain number of tasks at a time, but this number will vary greatly throughout all levels of the company.

Strategic human capital management tools can assist organizations with the complexities involved in the employee utilization process. The results from assessing employees can teach managers about an individual's workload capabilities and engagement levels.

Managers should also consider open communication when trying to encourage that employees work to their full potential. Weekly one-on-one meetings or an open-door policy will encourage employees to communicate when they are having trouble managing their projects or meeting their goals.

In order to successfully master productivity, companies should administer accurate job descriptions to each employee, keep employees engaged, and adjust each employee's workload so that they never feel tired or burnt out. Using employees to their fullest potential will result in higher productivity and a happier workforce.

by: Dario Priolo

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