They are divided into two types: the business to business type and the business to client type. These business letters have the same outline as a professional letter.
Business letter outline:
- Date
- Sender's address
- Inside address or the recipient's address
- Salutation
- Body
- Closing
- Attachments
- Initials of the typist
Business-to-business types are intended for company to company communication. Examples are:
o Appreciation Letter - a letter of gratitude and appreciation for help extended, or a good business deal.
o Thank you - is a letter of gratitude.
o Congratulations - is a letter that praises the recipient for a job well- done
o Letter of Recognition - a written statement of recognized efforts similar to an appreciation letter.
o Letter of Reference - is a character reference letter. It is a letter building up the character of a person to be accepted in a job.
o Recommendation - is an endorsement letter to hire a certain person. Sympathy letter - is a letter of condolences to a person or family.
o Invitation letter - is a letter persuading a person or a company to join an event or an occasion.
o Letter of credit - is a way of endorsing a certain business to be considered a credit loan.
o Letter of interest - a reply to an invitation that confirms presence on the event/occasion.
o Business memorandum - notices that are distributed to the staff. They are reminders of company activities, or imminent changes in the company. Business introduction - is done to introduce a new business to the readers.
o Business letter - a letter that talks about the plans for the business.
o Donation letter - a letter asking for donations.
o Termination letter - more popularly known as a resignation letter. It signifies someone's desire to leave a job permanently.
Business-to-Client letters are:
o Welcome Letter - welcomes the client and thanking him for choosing the company.
o Letter of Appreciation - thanks the client for having business with the company.
o Apology Letter - asking the client for reconsideration, and apologizes for failing to deliver.
o Collection Letter - notice outstanding payments due.
o Invoice Letter Template - this is asking the clients to state the invoice number of their transactions.
o Letter of Invitation - inviting a client to join a certain gathering.
o Marketing Letter - is stating the newest products that the company will provide soon or is presently providing.
o Rejection Letter - is stating the rejection of the client's request.
Business letters are more formal in writing. Follow the formats strictly. Be concise, clear and direct to the point.
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