When selecting a printer or printer fleet for your business there are several points you should consider
. You should think about what type of documents you will be printing, how many documents will be printed per day, what media you will be printing on and if you require any additional features such as a scanner, photocopier, stapler or fax machine.
For high-quality colour prints an inkjet printer offers the best solution as it uses a complex process of spraying tiny dots on the page to create an image. Inkjet printers are slow but the overall finish will be far superior to that produced using a laser printer. If your business needs to produce coloured documents or leaflets and posters then an inkjet printer will be ideal. The sizes of inkjet printers can vary considerably and these are often the preferred choice for many graphic design and signage companies.
Most businesses will find that they do not need to print high-quality colour prints very often and for this reason they tend to opt for a monochrome laser printer. Some manufacturers do offer a colour laser printer but the quality will not really match that of the inkjet printers. The technology used in laser printers enables them to print at a rapid speed and in large quantities, perfect for use in a busy office. In fact the average laser printer has an output range of 20-40 pages per minute and printers that offer greater speeds are available.
If you are conscious about resource consumption in your workplace then it is possible to set your monochrome laser printer to always print and photocopy double-sided. This is called automatic duplexing. As mentioned some other useful features include the ability to scan, fax and even email from the printer station. Users can choose from several different trays of headed paper and even have their documents automatically stapled. All of this will help to maximise the efficiency of work and reduce the amount of time spent on basic admin tasks.
Choosing a method of connecting to your printer is also important and the approach you use will vary from business to business. For example, a small business may choose a wireless connection system that removes the need for cables around the office. A larger business will benefit from having a faster Ethernet cable connection that is also a little more reliable than the wireless connection. If you have a printer fleet then you will also want to have the capability to connect any single computer to any one printer in your building.